Gemstone inventory software
Coloured stones with the fields the trade actually asks for.
What does Avirat’s gemstone software do?
Avirat’s gemstone software tracks coloured stones — rubies, sapphires, emeralds and more — with the details buyers ask about: variety, origin, treatment, colour grade, cutting type, dimensions, lab and certificate number. The same purchase, sale, memo, transfer, accounts and report screens as diamonds, so one system runs both.
What you get for gemstone
Gemstone-specific fields
Variety, origin, treatment, cutting type, colour grade, dimensions, lab and certificate number.
The same trading workflow
Purchase, sale, memo, returns and transfers work exactly as they do for diamonds — one system, not two.
Parcels and single stones
Track a parcel by pieces and carats, or one stone at a time.
Your own reference lists
Varieties, origins, treatments and grades are lists you control, not fixed ones.
Reports and Excel
Stock, ageing and margin reports filtered for gemstones, exported in one click.
Details recorded for every gemstone
- Variety and category
- Ruby, sapphire, emerald, tanzanite …
- Origin
- Burma, Sri Lanka, Colombia, Madagascar …
- Treatment
- Heated, unheated, oiled …
- Colour and colour grade
- e.g. pigeon blood, royal blue.
- Cutting type and shape
- From your own lists.
- Dimensions
- As measured.
- Lab and certificate number
- GRS, Gübelin, SSEF, GIA or any lab.
- Pieces and carats
- Single stones or parcels.
- Cost and selling rate
- Kept apart, so margin is real.
Accounts, reports and the rest
Parties and accounts
Customers, suppliers and brokers with full details, payments, credit and debit notes, ledger and outstanding.
Multi-branch, multi-currency
Work across branches and currencies; a branch user sees only their own branch.
Users and permissions
Roles for sale, purchase, memo and accounts staff, with per-person overrides, and optional two-factor sign-in.
Print, PDF and email
Four invoice looks you can edit, a PDF for every document, and one click to email it with the PDF attached.
Reports
Margin, stock ageing, memo ageing and client reports, all exportable to Excel.
Import and export
Bring parties and stock in from Excel; take all of your data out whenever you like.
Make it yours
Add your own fields, rename, hide and reorder what is on each entry screen, and arrange every stock and report grid your way.
A full audit trail
Who changed what, and when — for every stone and document.
Stock you can trust
A stone that is sold, on memo or in transit can’t be sold again — Avirat refuses and names the stone. Memo credit limits and overdue limits are checked on the server, and an override tells the Owner.
Who sees cost, who sees selling
Choose per role or per person who sees cost and who sees selling prices — in stock, reports, labels, scans and exports.
Share stones by link
Send one stone or a whole selection as a catalogue link: photos and details, never your cost. A buyer can register interest, and you are told.
Listings for trading networks
Give your available stock to RapNet and other networks as a listing file or an hourly FTP upload; sold, held and memo stones drop off by themselves.
Real accounts
Trial balance, profit & loss, balance sheet, day book and cash & bank book, straight from your trading entries.
Undo a delete
Deleted an invoice by mistake? Put it back with its number within 90 days.
Reminders that find you
Memos due, payments overdue, holds running out, transfers waiting — in the bell, and in a morning email if you want it.
Deal in more than gemstone? Add diamond or jewellery to the same account — one system, one price that follows what you choose.
Gemstone software — questions & answers
Can I record treatment and origin?
Can I run gemstones and diamonds together?
Can I add my own varieties and origins?
Try Avirat for gemstone
14 days free, everything switched on, no card needed.